Keys to comply with mobility regulations for enterprises

International employee mobility is a key component of many companies’ growth strategies operating on a global scale. However, effectively managing mobility involves not only planning logistics and providing necessary support for employees but also ensuring compliance with regulations in each destination. Failing to comply with these regulations can lead to significant fines and other legal issues.

Orience is here to guide your company through the complex landscape of international mobility, ensuring that your business is protected and your employees can work effectively abroad.

Understanding Local Regulations

Every country has its own set of laws and regulations related to labor mobility. These may include work visas, residence permits, tax regulations, and social security requirements. It is crucial to understand and comply with these regulations to avoid penalties.

  • Visas and Work Permits: Ensure your employees obtain the correct visa or work permit that aligns with their activities in the destination country.
  • Tax Regulations: Understand the tax obligations for foreign employees and how these interact with the tax laws of the home country.
  • Social Security and Benefits: Familiarize yourself with requirements for enrolling in local social security and how to manage benefits for international employees.

Planning and Strategy

Meticulous planning is essential to ensure compliance and minimize risks associated with international mobility.

  • Needs Assessment: Determine which employees need international mobility and why. This will help identify specific visa and permit requirements.
  • Legal Advisory: Consider hiring experts in international mobility who can provide legal advice and support throughout the process.
  • Mobility Policies: Develop clear and detailed mobility policies that include compliance procedures and risk mitigation strategies.

Tools and Compliance Support

Using the right tools and obtaining necessary support can significantly streamline the compliance process.

  • Mobility Management Software: Implement software solutions that allow you to track and manage compliance requirements for each international employee.
  • Relocation Services: Relocation services can offer vital assistance in obtaining necessary documents such as work visas and residence permits, as well as guidance on local regulations.

Training and Awareness

Ensuring that your HR team and employees are well-informed about mobility regulations is crucial.

  • Regular Training: Provide regular training on compliance and international mobility to your HR team and project managers.
  • Employee Resources: Provide your employees with detailed resources on mobility requirements and processes for their specific destination.

How Can Orience Assist You?

Orience specializes in offering a full range of international mobility services for companies, including:

  • Legal Advisory: Our team of experts can guide your company through the legal complexities of international mobility, ensuring compliance in all destinations.
  • Visa and Permit Management: We provide comprehensive support in obtaining the visas and permits necessary for your employees.
  • Strategic Mobility Planning: We help you develop and implement an effective mobility strategy that protects your company and supports your employees abroad.


How much time should I anticipate for the visa and permit application process?

Depending on the country and type of visa or permit, the process can range from a few weeks to several months. It is vital to start the process as early as possible.

How do mobility regulations affect international employees’ employment contracts?

Local regulations may require specific adaptations in employment contracts, including clauses regarding the duration of employment, legal jurisdiction, and mandatory benefits.

With the proper support and expert guidance from Orience, your company can navigate this complex process effectively, ensuring that both your business and your employees are protected and can thrive anywhere in the world.